A single intelligent system that handles three core business needs:
🔍
Find Work
Automatically discover productions from IMDb Pro, Variety, Deadline, LinkedIn, and more. Score and prioritize the best opportunities.
📧
Win Work
Draft personalized outreach, track responses, manage follow-ups. Never miss a lead or forget to follow up.
📱
Market the Business
Generate AI-powered marketing images from product photos. Create and schedule social content automatically.
🎯 One Point of Contact
Instead of juggling multiple tools, you interact with one intelligent assistant - the Cohort Orchestrator. It understands your requests and coordinates 15 specialist AI agents working behind the scenes.
The Complete System
flowchart TB
subgraph You["👤 YOU"]
Dashboard["Single Dashboard"]
end
subgraph Orchestrator["🎯 COHORT ORCHESTRATOR"]
Brain["Your Intelligent Assistant"]
end
subgraph Sources["📥 DATA SOURCES"]
S1["IMDb Pro"]
S2["Variety / Deadline"]
S3["LinkedIn"]
S4["Production Weekly"]
end
subgraph Clusters["🤖 SPECIALIST TEAMS"]
Lead["🔍 LEAD INTEL\n4 Agents"]
Outreach["📧 OUTREACH\n3 Agents"]
Marketing["📱 MARKETING\n8 Agents"]
end
Dashboard <--> Brain
Sources --> Lead
Brain <--> Lead
Brain <--> Outreach
Brain <--> Marketing
style Brain fill:#ff00ff,stroke:#ff00ff,color:#000
style Dashboard fill:#00ffff,stroke:#00ffff,color:#000
Lead Sources - Not Just IMDb
The system monitors multiple sources to find opportunities:
🎬 Production Databases
IMDb Pro - Productions in development/pre-production
Production Weekly - Greenlit projects newsletter
The Knowledge - UK crew database
📰 Industry News
Variety - Announcements & greenlights
Deadline - Production news
Screen Daily - UK/EU focus
Broadcast Magazine - TV commissions
💼 Social & Professional
LinkedIn - Company activity, job posts
Twitter/X - Industry chatter
Film Commissions - Regional databases
Function 1: Find Work
What It Does Automatically
Daily Scanning:
IMDb Pro for new productions
News sites for announcements
LinkedIn for production activity
Trade publications for greenlights
Smart Scoring (0-100):
Genre (Action/War/Crime = high)
Location (UK = bonus)
Budget (higher = better)
Timing (pre-production = ideal)
Lead Scoring Example
🔥 Hot Lead: WW2 Drama
War genre
+35
UK production
+25
High budget
+18
Pre-production
+20
Total
98/100
98 - Contact Now!
❄️ Cold Lead: Rom-Com
Romance genre
+0
UK production
+25
Low budget
+10
Pre-production
+20
Total
55/100
Unlikely to need armoury - monitor only
Function 2: Win Work
Automated Outreach Pipeline
sequenceDiagram
participant S as 🤖 System
participant Y as 👤 You
participant C as 📧 Contact
Note over S: Hot lead found!
S->>S: Finds contacts (Line Producer, Prop Master)
S->>S: Drafts personalized email
S->>Y: "Email ready - approve?"
Y->>S: ✅ Approved
S->>C: Sends email
Note over S: 3 days later
S->>S: Email opened 4 times!
S->>S: Drafts follow-up
S->>Y: "High interest! Follow-up ready"
Y->>S: ✅ Approved
S->>C: Sends follow-up
Note over S: Day 5
C->>S: Reply received!
S->>Y: "Sarah replied!"
✅
You Stay in Control: The system drafts everything, but nothing sends without your approval. Edit, reject, or approve with one click.
Function 3: Market the Business
Three types of content, all automated:
🤖
AI-Generated Images
White background products → stunning marketing images
🎬
Field Content
BTS photos from set, equipment, team moments
✍️
Written Content
Educational posts, industry commentary, product descriptions
🤖 AI Image Generation
📷
Product Photo
White background
→
🤖
AI Model
Brand-trained
→
🎨
Variations
3-4 options
→
✅
You Select
Best one wins
🔮 What the AI Can Do
Single Product:
Victorian study setting
Dark dramatic studio
Medieval armoury
Clean gradient backdrop
Multiple Products:
Sword + scabbard + belt together
Complete weapon sets
Themed collections
Cohesive product placement
📱 Field Content from Your Team
Your team of 8-15 armourers can easily contribute:
💡
For Armourers: "During downtime on set, capture a few photos - equipment setups, detail shots, candid moments. Upload via web form or shared folder. The system handles the rest."
🌐
Web Upload
Simple drag & drop
📁
Shared Folder
Google Drive / Dropbox
📧
Email Upload
Send to upload address
Your Daily Experience
Every morning, spend 5-10 minutes reviewing what the system prepared:
🎯 COHORT COMMAND CENTER
System Active
🔥
3
Hot Leads
📧
5
Emails Ready
📱
4
Posts to Review
📸
2
Field Content
🔥 Hot Leads (from IMDb Pro, Variety, LinkedIn)
⚡ WW2 Drama (BBC Films)
Source: IMDb Pro | Pre-Production | Pinewood
Score: 92
⚡ Crime Thriller (Netflix)
Source: Deadline | Development | London
Score: 87
📧 Outreach Queue
Email to Sarah Mitchell (Line Producer)
Re: WW2 Drama - Personalized intro
📱 Content Ready
LinkedIn: Educational post + AI image
Topic: Flintlock mechanisms
Instagram: BTS from active production
⚠️ Requires human review
Expected Results
Metric
Without System
With System
Improvement
Leads found per week
2-5 (manual)
15-30
5x more
Lead sources monitored
1-2
8+
Comprehensive
Time on admin
5-10 hrs/week
~1 hr/week
90% saved
Marketing images
Expensive shoots
AI on demand
Unlimited
Follow-up rate
Often forgotten
100%
Never miss
Investment Summary
Build Phase (One-Time)
Database & infrastructure
15 AI agents development
Image generation model training
Dashboard interface
Upload mechanism
Social media integrations
Ongoing Costs (Monthly)
Database hosting
£20-50
AI processing
£50-150
Image generation
£30-80
Email service
£20-50
IMDb Pro
~£150
Est. Total
£270-480/mo
Next Steps
1
Review & Feedback
Questions? Changes? Additional features?
2
Gather Brand Assets
50-100 reference images for AI training, color palette, style preferences
3
Technical Build
Database, agents, image model, dashboard
4
Testing & Launch
Real data testing, refinement, go live
🎯 The Bottom Line
One intelligent system with 15 AI specialists that:
Finds opportunities from 8+ sources you'd never have time to monitor
Drafts personalized outreach that gets responses
Creates professional marketing content on demand
Never forgets to follow up
Your job: 10 minutes each morning clicking "Approve".